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KFCSA SGM

12-11-2016




At the KFCSA AGM in June the members voted in favour of having representatives of the various Travel and Supporters’ Groups more involved with the Committee of KFCSA.

The Committee feel that this requires changes in the Constitution and, also, are aware of fans’ on-going frustration and disappointment at the way in which Kilmarnock Football Club is being run with former Chairman Michael Johnston continuing on the Board and being seen as a divisive figure.

The KFCSA Committee have now a produced a new and up dated Constitution for consideration and approval by members at a Special General Meeting on 26th November 2016 (Start time announced soon).

It is hoped that as many members as possible will attend the SGM on 26th November at the Crown Inn High Glencairn Street Kilmarnock when a two-thirds majority will be required to approve the new Constitution which will then assist KFCSA in dealing with the issues facing the Supporters of Kilmarnock FC at this time.

Proposed Constitution
(Amended June 2016)
1.    NAME
The name of the association shall be THE KILMARNOCK FOOTBALL CLUB SUPPORTERS ASSOCIATION, hereafter referred to as the Association.

 
2.     OBJECTS
The objects of the Association are to:-      
a)     To promote, maintain and increase the support of Kilmarnock Football Club.
b)     To promote and communicate the views of Association members to Kilmarnock Football Club and vice versa.
c)     To encourage, establish and maintain lines of communication between the Association and its affiliated organisations and to build lasting links between the Club, the players and its’ Supporters.
d)     To organise social events, activities and fundraising to further the aims of the Association. This will enable the Association to make donations to the affiliated Travel Clubs and Kilmarnock Football Club for specific defined activities or projects.
e)     To encourage travel to away matches by members, providing information and support where available to enable participation
f)      To create and strengthen links with other football club’s supporters groups, in part via KFCSA affiliation to the Scottish Supporters Network.g)     To take such actions which, in the opinion of the Association members, may be required to protect the interests of the supporters of Kilmarnock Football Club.


3.       RELATIONSHIP WITH KILMARNOCK FOOTBALL CLUB
a)     The Association is administratively and financially independent of the football club.
b)     The Committee will represent the views of the membership by means of meetings with members of Kilmarnock Football Club board and will report the results of those meetings to the members.

4.       PROHIBITIONS
The Association shall not discuss or encourage any political or religious affiliations.

5.       MEMBERSHIP
a)     Membership will be open to all registered Kilmarnock Football Club Supporters Travel Clubs, and individual Supporters.
b)     All members are subject to the Constitution of The Association and any other rules and / or byelaws as shall be formulated and adopted from time to time by The Association.
c)     The Committee shall have the power to reprimand, suspend, or expel any member who infringes the Constitution and/or appropriate standards of conduct. Before any such action, the member concerned shall be given the right to explain his or her conduct to the Committee. A suspended member shall forfeit all rights of membership during suspension. No expelled or suspended member will be entitled to the return of any part of his or her membership fee. 

6.       SUBSCRIPTIONS
a)    Annual subscription fees shall be decided at the Annual General meeting.
b)     Supporter’s Clubs annual subscriptions must be paid by 31st July each year. Members who have failed to pay their annual subscription by this time will have all voting rights and any benefits of Association membership suspended until payment is made.

7.     FINANCE
a)     The Association shall not be conducted for profit
b)     The Association shall, at all times, ensure that proper books of account are kept of all transactions connected with the activities of the Association and shall have a bank account and all monies received by the Association shall be paid into such account.
c)     All accounts (except petty cash accounts) shall be paid by cheque or by bank transfer and shall bear two signatures, one of whom shall be the Finance Officer or the Treasurer, and the other shall be another member of the Executive Committee.
d)     Accounts of the Association shall be prepared annually
e)     The Financial year to run from 1 June until 31 May each year
f)      No money or property of, or any gain arising from the carrying on of activities of, the Association shall be applied otherwise than in accordance with the rules of the Association.
g)     In the event of the winding up of the Association, all its assets, monies and other securities shall be disposed of as the members deem to be beneficial to Kilmarnock Football Club and its supporters.

8.     OFFICE BEARERS / EXECUTIVE COMMITTEE
The Office Bearers (Executive) shall be The Chairperson, Vice Chairperson, Secretary, Treasurer,
Registrar / Website Editor and Minute Secretary. Office bearers shall be elected for a two year period.
For the purposes of continuity, elections shall be alternated annually for Chairperson, Secretary and
Website Editor, thereafter Vice Chairperson, Treasurer and Minute Secretary.


9.     GENERAL COMMITTEE
a)   The affairs of the Association shall be under the management of the Office Bearers and Committee
                     Members.
b)     Committee members shall include one nominated representative from each affiliated Travel Club, one nominated representative from the Kilmarnock Supporters Society (Killie Trust), the Supporters Liaison Officer  of Kilmarnock Football Club if required by statute or football authority regulations, and also up to six independent individual supporters.
c)     Nominated members and individual supporters will be elected for a period of one year.
d)     Nominations from both Independent individual supporters and for representatives of each Travel Club to serve on the General Committee must be made in writing to the Secretary by a Proposer and Seconder, and with the nominee’s written acceptance, at least 10 days prior to the Annual General Meeting. Where the number of nominations exceed the number of vacancies, a ballot will be conducted by the Secretary at the AGM. Where the number of nominations are equal or less than the number of vacancies, the Nominees will be put to the meeting for ratification. All Members are eligible for nomination.
e)     The Committee have the power to accept resignations and fill vacancies that occur during the year until ratified at the AGM.
f)      Seven days notification must be given to the membership before a new committee member can be co-opted. This is to allow the membership the opportunity to put themselves forward should they wish, if there is more than one candidate, the committee will vote
g)     Any Officer of the General Committee who fails to attend three consecutive meetings without reasonable reason, shall be deemed to have resigned from the  Committee
h)     The Committee shall appoint conveners to organise functions, such conveners being responsible for collecting all monies and paying all accounts and shall submit a balance sheet to Committee within one month from the date of each function
i)       No member of the Committee shall make profitable gain from any monies received on behalf of the
Association
j)       The Committee shall meet once a month or at intervals considered necessary and agreed by the
Committee
k)     The quorum shall be one quarter of the compliment of the Association Committee.
l)       Open meetings for all members will be held on a 5 – 6 week cycle, or as deemed appropriate by the
Committee
m)    Detailed minutes shall be taken at each Committee meeting, and approved at the next Committee meeting. A copy must be posted in the Association website.

10.    CHAIRPERSON
The Chairperson shall preside at all meetings, including Committee Meetings. They shall have a deliberate vote and a casting vote in all decisions. In their absence the chair shall be filled by the Vice Chairperson, or, failing them, a member appointed by the Committee.

11.   SECRETARY
The secretary will issue all notices calling meetings of the Association and Committee, and in general attend to all correspondence. MINUTE SECRETARY. The Minute secretary will keep records of meetings and engross them into the Minute Book. They will post copies of Minutes to all Member Clubs/Group Secretaries in rotation with meetings.
12.   TREASURER
The treasurer shall keep correct amounts of their intromission with The Association funds. They shall keep a bank account in the name of the Association, to be operated by any two from The Chairperson, Vice Chairperson, Secretary and Treasurer. They shall submit a monthly statement to the Committee and at the end of the financial year shall close their books and prepare an abstract statement of receipts and expenditure to be presented to the AGM. When it is deemed appropriate statements will be audited by an appropriate independent individual.

13.   REGISTRAR/ WEB EDITOR
The Registrar will be take responsibility for editing and maintaining the Association website and maintaining a data base of all registered Association Members. They will also take ownership of the public promotion of the Association and its activities.

14.   AGM
An AGM will be held during the
second or third week of June each year or as adjusted by the Committee, to transact the following business
a)     To receive and if approved, adopt an annual report of the Supporters Club’s activities of the previous year;
b)     To receive and if approved, adopt the income and expenditure accounts and the balance of the Association;
c)     To appoint or sanction the appointment of the committee of the Association
d)     To deal with any other special matter which the committee may desire and all other competent business transacted
e)     All individuals will be eligible to vote. One vote per member.
f)      Notices of the Annual General Meeting shall be notified to members via the Association website, not less than 14 days prior to the meeting. Copies of the Agenda and Audited Accounts shall be available at the meeting, and to any Member of the Association on request to the Secretary.
g)     Proposed changes to the Constitution will only be made at Annual General or Extraordinary Meetings, and must be notified in writing to the Secretary at least ten days prior to the Meeting. Any changes proposed by the Executive or General Committee must be notified in writing to members
h)     The following business agenda shall be conducted at the Annual General Meeting of the Association
-        Minutes of the previous meeting and matters arising.
-        The presentation of an Annual Report outlining the activities of the Association during the preceding financial year
-        The presentation, and if accepted, the adoption of the Association accounts for the previous financial year, ended on 31st May prior to the date of the meeting, such accounts having previously been checked and approved by the Association’s Treasurer
-        The election of the appropriate Officers Bearers of the Association
-        Membership subscriptions
-        Such other business as may have been communicated to the General Secretary, in writing, at least 14 days prior to the date of the meeting.
-        The order of business will be determined by the Executive Committee.

15.   EGM
a)    
On receipt of a written request from the General Committee or from at least twenty Members,
the Secretary shall convene an Extraordinary Meeting.
b)   The request must indicate the business to be dealt with at the meeting.
c)   Notification of the date of the meeting will be displayed on the Association website to all
      members at least fourteen days prior to the Meeting.
d)   Each Member of the Association shall be entitled to a single vote on each issue at an
      Extraordinary Meeting.
e)   A minimum of 20 members must be in attendance at a meeting, in order for voting to take
      place.

16.   COMPLAINTS
All complaints must be made to the Secretary in writing and differences between members shall be referred to the Committee who shall have the power to deal with any complaint as they deem fit.


17.   SUSPENSION AND EXPULSION
The committee shall have the power on a majority vote to suspend or expel any member whose conduct is not in keeping with the best interests of the Association. In the event of a member being suspended for any reason, such suspension will take effect as and from the date of such incident, which will be considered as soon as possible by the Committee. The member will be notified of the decision and allowed 14 days in which to appeal.

18.   ALTERATIONS.
No major alterations shall be made in the constitution except by a majority of two thirds of voting at the AGM or at a special general meeting called for that purpose, prior notice having been given of proposed alterations.


19.   DISSOLUTION
The Association shall not be dissolved except with the consent of two thirds voting at a meeting called for that purpose.
 

ASSOCIATION RULES APPENDED.

1.     Each Member Supporters Club shall be encouraged to provide a complete list of Members at the beginning of each season (when registering). Individual Supporters Club Members will subsequently be regarded as Association Members.
2.     The Association will uphold any registered Supporters Clubs rules. (i.e any member barred from a Registered Supporters Club will be barred from the Association.
3.     Any dispute concerning registered Supporters Clubs, that cannot be resolved at local level should be forwarded to the Association Committee and will be resolved at that level. Any subsequent Committee decisions will be considered final.
4.     Member organizations agree to attend a minimum of three (3) open supporters meetings throughout the season in order to maintain their membership, voting rights and benefits within the association.


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